#How do i backup outlook version 16 archive#
You can use the Archive feature to split your pst-file. Make sure that this is a location on your local computer and not a network share.Įxample: D:\Documents\Outlook Files\2011.pstĪfter archiving has finished, repeat the above steps but specify a different date in step 4 and a different name in step 6. Specify a name and a location for your pst-file for 2011 and previous.Optionally, check the option: Include items with “Do not AutoArchive” checked.So if you want to create your first archive for 2011 and previous, set the date to the 1st of January 2012. Set the “Archive items older than:” date to the 1st of January of the year after you want to create your first archive for.Click on the top level folder to select the entire mailbox rather than the currently selected folder.Select: Archive this folder and all subfolders.Now that Outlook is prepared, you can split your pst-file in the following way: The process to do this is described in the previous tip:Īrchive based on Received instead of Modified date Step 2: The Archiving process This way, you prevent emails which have been modified or imported after your archive date from remaining in your main pst-file. For more info, also see: How often do I need to use AutoArchive? Step 1: Set Outlook to archive by Received Dateīefore you start, you must configure Outlook to archive based on the Received date rather than the Modified date. Of course, the backup process will take a bit longer. Note: The definition of a “large pst-file” is somewhat relative and on most systems having a pst-file of 4GB or even 10GB is no problem at all. To split it into yearly archives (or any other amount such as quarterly, or every 2 years), you can run the Archive process multiple times, each time to a new pst-file. Splitting a pst-file can be done via the Archive feature in Outlook. Is there any way I could split up my pst-file into yearly archives? As data will no longer change in these pst-files, I would no longer have to include them in my daily backups. To speed up Outlook and backup performance, I thought about splitting up my pst-file into multiple files. For years I’ve been using the same pst-file with Outlook and it now has grown quite big (it currently is 5.6GB).
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